Microsoft SharePoint® is Microsoft’s® Collaboration offering and provides you with the ability to set up Web sites to share information with others, manage documents from start to finish, and publish reports to help everyone make better decisions.

SharePoint® 2010 supports intranet, extranet, and Internet applications from a single, integrated platform. This means that correctly licensing SharePoint® involves first identifying the following:

  • What capabilities are required?
  • How you are going to deploy SharePoint®.
  • Where the system will be hosted.


SharePoint® Foundation 2010

SharePoint® Foundation is a free download provided you are correctly licensed for Windows Server®. It provides a secure, web-based platform for small companies and departments who are looking for entry level team-based collaboration tool.

Foundation offers features such as discussions, wikis, workspaces for meetings and projects as well as document libraries with version control. It also includes limited workflows and support for Visual Studio® 2010 SharePoint® Developer Tools.

SharePoint® Server 2010 plus the Standard Client Access License

To make use of the core capabilities of SharePoint® Server 2010, you would require a SharePoint® 2010 server license plus a SharePoint® Standard CAL.

Core capabilities include the ability to build sites and communities as well as document management, records management and Search.

SharePoint® Server 2010 plus the Enterprise Cal

For the full capabilities of SharePoint® Server, you need to license the SharePoint® Server and then add the SharePoint® Enterprise CAL to the SharePoint® Standard CAL.

This allows you access to additional functionality such as Access and InfoPath Services, advanced Business Intelligence capabilities through PerformancePoint Services, Excel Services and Visio Services and access to Line of Business Applications through the Business Data Connector.

The Enterprise CAL also includes Client Access Rights for FAST Search Server 2010. FAST Search allows you to index files and metadata (information about those files) from various types of content repositories, providing you with a single view of all of the content inside the organization.

If you are going to make use of FAST Search, you will need a Fast Search Server license for each running instance of the software.

For more information on the features available, please refer to

User or Device CAL

With a Device CAL, a CAL is required for every device that accesses a SharePoint® 2010 Server, regardless of the number of people who use that device. With a User CAL, a CAL is required for every person who accesses a SharePoint® 2010 Server, regardless of the number of devices used.

SharePoint® Server 2010 for Internet Sites

For external users (suppliers, customers, vendors, and the public) to access SharePoint® to external users, you would either need to license SharePoint® Server plus the appropriate CALs or you could purchase a SharePoint® Server for Internet license.

SharePoint® for Internet is licensed per running instance (no CALs are required) and is available as Standard or Enterprise. The differences between the two licenses are similar to the Standard and Enterprise CALS discussed earlier plus the Enterprise Edition includes support for multiple domains.

SharePoint® Server 2010 for Internet Sites, Enterprise, also includes the rights to FAST Search Server for use in Internet or Extranet scenarios. You can also purchase licenses for SharePoint® Server 2010 and SharePoint® Server 2010 for Internet Sites, Enterprise, and assign them to the same running instances of the software.


SharePoint® Server also requires Windows Server and SQL Server licenses. The following rules apply:

  • For SharePoint® Server 2010, you will require a Windows Server® and Client Access License for every user or device authenticating on the Windows Server®.
  • For SharePoint® for Internet 2010, you will require a Windows Server® External Connector in addition to the SharePoint® for Internet License.
  • Although it is possible to license SQL Server® 2012 Standard Edition, it is preferable to consider per processor licenses. Consider SQL Server® Enterprise Edition for workloads where more demanding computing resources are required, for example, rapidly growing Enterprise Content Management (ECM) or Web Content Management (WCM).

SharePoint® Online

In addition to installing and deploying Microsoft® SharePoint® Server on-premises, there is also the option of subscribing to SharePoint® Online as part of the Office 365 online service. There are several subscription plans available:

  • Standalone: SharePoint® Online Plan 1 and Plan 2

Should you wish to subscribe to SharePoint® as a standalone product, there

are two options available:

    • SharePoint® Online Plan 1: Both plans offer Team Sites, My Sites, view only Access to Office Web Apps, an additional 500 MB storage per subscriber over and above the pooled quota and the SharePoint® Online Service Administrator.
    • SharePoint® Online Plan 2: Also includes the Enterprise Features such as Business Connectivity Services, InfoPath Forms as well as Access, Excel and Visio Services.

For more detail regarding the actual features of SharePoint® Online, there is a    really good document available at:


SharePoint® Online is also available as part of the Office 365 Plans.


  • Office 365: Plan K Family

Kiosk workers typically spend 5-10% or less of their time on a computer and

they often share a terminal with other workers. In many cases they have not

had access to e-mail in the past.




Office 365 Plan K1 brings together the Exchange Online Kiosk and SharePoint® Online Kiosk. The cost of the K1 offering allows you to extend messaging and collaboration services to audiences who might not have previously had access.

Office 365 Plan K2 is for Kiosk Workers who need to be able to view or make small changes to Office documents. Plan K2 includes Office Web Apps which will allow for example, a retail clerk responsible for taking inventory to input data in an Excel Web App.

  • Office 365 Plan E Family for Enterprise Information Workers



Plan E1 allows information workers to make use of the features of the current versions of Exchange Online, SharePoint® Online and Lync Online.

Office 365 Plan E2 includes all the Plan E1 applications plus Office Web Apps are added to allow users to create and edit Office documents online.

Office 365 Plan E3: brings together an advanced set of features and capabilities. These include:

  • Exchange voice mail and compliance
  • Advanced SharePoint® features such as forms, Access, Excel and Visio® Services (ability to publish onto SharePoint®)
  • Office Professional Plus, which is the full rich client for local installation on up to 5 devices

Office 365 Plan E4: with additional enterprise voice capabilities (Voice over IP). Enterprise voice is implemented on-premises; it is not delivered as an online service currently. In this situation the customer would make use of all of the services hosted by Microsoft® whereas the enterprise voice component would be implemented locally.

For more information regarding Microsoft Office 365, please refer to our previous article:

Nov 2016