Beyond the Office apps we are all familiar with (Word, Excel, Outlook etc.), most Office 365 subscriptions come with many additional features and benefits.

Office 365 E3 for example includes sophisticated security tools, Yammer, SharePoint connectivity, extra tools for storage, Exchange email etc.

which are all useful for high intensity Office users (read this article for a more comprehensive overview of the differences between the main Office 365 subscriptions).


Are you missing out?


The other BIG benefit of Office 365 is the access to the very latest version of Office software, so you never have to worry about being left behind.

Unfortunately, not everyone is taking advantage of this benefit.

We recently discovered that several of our customers who are subscribed to Office 365 E3 have not actually installed the latest version of Office software

(i.e., Office 365 Pro Plus, or by using its new name, “Microsoft 365 apps for Enterprise”).

Microsoft 365 apps for Enterprise is essentially the always-up-to-date version of the Microsoft Office suite and its apps available through the Office

365 subscription (it is the equivalent to Office 2019, the most recently released version of Office you can buy off-the-shelf). It’s a real pity that businesses are not using what they are paying for.

We usually describe these customers as “slow movers”; they may use Office 2013, Office 2016 or Office 2019,

but their upgrade lifecycle is typically every 4-8 years. This means they are unlikely to upgrade their 2019 purchased product until around 2024.

This situation is not uncommon.


Do you really need Office 365?


The question is, do you know if you are making the most of your Office 365 subscription? Are you sure you are using it all??? If not, is it worth having Office 365 at all?

If you might consider yourself to be a “slow mover” (i.e., you upgrade your Office suite every 4+ years or so) here are a few points you might want to think about before

subscribing to Office 365:

  • Do you really need to pay for a subscription to the latest version? Do you need ANY maintenance at all (i.e., SA = Software Assurance)? If not, you might not need Office 365.
  • Would it be better to lapse your SA and re-purchase everything from scratch each time a company-wide upgrade is needed? If you upgrade your Office software every 4-5 years, it is often more cost-efficient to re-purchase perpetual software licenses for these products than to subscribe to Office 365.
  • If you do not install all of the Microsoft 365 apps for Enterprise – why would you pay a subscription for them? It is like subscribing to a magazine and only reading the front page. If you only use a few very specific products, such as Microsoft Word, but are not interested in the others (Excel, Outlook, OneDrive storage etc.) you will save a lot of money by purchasing only the software you actually use off-the-shelf.


Bottom line, if you are a company that is happy to replace its desktop software every 4+ years (the so-called “old method” of deploying Office)

then you may want to think twice before paying for a subscription to Office 365.


Contact us and We’ll be happy to help:

Jan 2021